Reports will compare this year with the
three prior years. Since the files used are from the Fall term,
the reporting year will be for the first half of the academic year,
i.e. Fall 2007 is part of the 2007-2008 academic year.
You may request a report for all NC higher education institutions,
for individual sectors, or for individual institutions.
Note that selecting multi-level ranges for several
variables can generate a separate report for each
The residential designation should be applied to buildings where people live as
opposed to spending a few nights. This category includes dormitories; houses and
apartments for faculty, students, and staff; and fraternity houses. Non-residential (code 1)
space, which includes all space which is not residential, also includes guest quarters, alumni
houses, and visiting team quarters. The combination (code 3) designation is used only when
a significant (at least 20%) amount of space is devoted to both functions. It is intended to
denote those special situations where students "live and learn" in the same building or where
excess dormitory space has been converted to other uses.
Non-Residential - The amount of residential space in the building is less
than or equal to 20% of the building's total assignable space.
Residential - The amount of residential space is equal to or greater than
80% of the building's total assignable space.
Combination - The amount of residential space is less than 80%, but
greater than 20% of the building's total assignable space.
Type of Ownership
The first three ownership codes apply to buildings which are, or will be, owned by the
institution. The remaining codes are for buildings which are either leased/rented to the
institution or made available at little or no cost.
Owned in fee simple.
Title vested in the institution and being paid for on an amortization schedule,
regardless of whether the building is shared with another institution or
Note: This category includes dormitories and other auxiliary facilities financed
through a federal agency, bond issues, or interest subsidy grants.
Title vested in a holding company or building corporation to which payments are
being made by the institution; title will ultimately pass to the institution (includes
lease-purchase arrangements). This would be the category used to report Foundation
Not owned by the institution, but leased or rented to the institution at a typical local
Not owned by the institution, but made available to the institution either at no cost or
at a nominal rate.
Not owned by the institution, but shared with another instituion.
Note: the other institution may be another post-secondary institution,
a non-post-secondary institution, or a non-educational institution.
Year of Construction
The calendar year in which the original building was completed regardless of
any later day of occupancy.
Physical condition is entirely different from suitability of a building for its
current use. Campus Project Officers should give special attention each year to updating
Condition Codes for buildings on the inventory by consulting institutional physical plant
and/or engineering staff for evaluation. For UNC campuses, Facilities Condition and
Assessment Program (FCAP) data from the N.C. Department of Construction is available to
assist with this evaluation of condition status. The Condition data element uses the
following codes and classifications:
Satisfactory: Suitable for continued use with normal maintenance.
Remodeling A: Requires restoration to present acceptable standards without
major room use changes, alterations, or modernizations. The
approximate cost of Remodeling A is not greater than 25% of
the Estimated Replacement Cost of the building.
Remodeling B: Requires major updating or modernization of the building.
The approximate cost of Remodeling B is greater than 25%,
but not greater than 50% of the Estimated Replacement Cost
of the building.
Remodeling C: Requires major remodeling of the building. The approximate
cost of Remodeling C is greater than 50% of the Estimated
Replacement Cost of the building.
Demolition: Should be demolished or abandoned because the building is
unsafe or structurally unsound, irrespective of the need for the
space or the availability of funds for a replacement. This
category takes precedence over categories 1-4. If a building
is scheduled for demolition, its Condition Code is recorded as
5-Demolition, regardless of its condition.
Termination: Planned termination or relinquishment of occupancy of the
building for reasons other than being unsafe or structural
unsoundness, such as abandonment of temporary units or
vacating of leased space. This category takes precedence
over categories 1-4. If a building is scheduled for
termination, its Condition Code is recorded as 6-Termination,
regardless of its condition.
Gross Square Feet
The sum of all areas on all floors of a building included within the outside faces
of its exterior walls, including floor penetration areas, however insignificant, for circulation
and shaft areas that connect one floor to another.
Gross area is computed by physically measuring or scaling
(blueprint) measurements from the outside faces of exterior walls, disregarding cornices,
pilasters, buttresses, etc., which extend beyond the wall faces. This measurement should be
made and recorded as soon as the building's construction is completed. It is most frequently
taken from the final "as is" blueprints for the building.
(Net) Assignable Square Feet
The sum of all areas on all floors of a building assigned to, or available for
assignment to, an occupant or specific use.
Assignable Area is computed by physically measuring
or scaling measurements from the inside faces of surfaces that form the boundaries of the
designated areas. Deductions should not be made for necessary building columns and
Assignable Area, sometimes referred to as Net Assignable Square Feet (NASF) or simply net
area, is measured in terms of assignable square feet (ASF). Individual subdivisions of
Assignable Area (rooms) are classified by use, assigned program or function, and if
applicable, academic discipline
Net to Gross Ratio
The ratio of the Net Assigned Square Feet of a building to its
Gross Square Feet. This is a measure of the efficiency of a building's
design. Buildings with large atriums, lobbies, or other unassignable
areas will have low ratios.
The plant fund investment by the institution, to the nearest one thousand dollars,
to acquire the building and its fixed equipment.
Original Building Cost is the "out-of-pocket" original cost of the building and
its fixed equipment. This cost excludes land, exterior walkways, landscaping, and movable
equipment. Only buildings with ownership codes 1, 2, or 3 (owned or will be owned by the
institution) should have an Original Building Cost entry.
Estimated Replacement Cost
This is the cost, at today's construction rates, and in accordance with current
building and public safety codes and construction methods, to replace the building and its
fixed equipment, excluding land, exterior walkways, movable equipment, and landscaping.
A simple way to view this concept would be to ask the question: if the building burned
down today, what would it cost to build it back tomorrow exactly as it was? Because
Estimated Replacement Cost (ERC) is based on current construction rates, the physical
condition and age of a building are not factors in the figure. These factors obviously do
influence the market and insurance values of a building. A renovation, which can improve
the condition rating of a building, also does not influence the ERC figure. An addition
obviously increases the figure because it increases the amount of space that would need to be
Room Use Codes
All assignable space should be classified into one of the ten major assignable use categories.
Nonassignable space has been folded into the Unclassified category.
General purpose classrooms lecture halls, recitation rooms,
seminar rooms, and other spaces used primarily for scheduled
along with their associated support spaces.
Rooms or spaces characterized by special purpose equipment or
a specific configuration that ties instructional or research
activities to a particular discipline or a closely related group of
along with their associated support spaces.
Offices and conference rooms spcifically assigned to each of the
various academic, administrative, and service functions,
along with their associated support spaces.
Study rooms, stacks, open-stack reading rooms, and library
Special Use Facilities
Military training rooms, athletic and physical education spaces,
media production rooms, clinics, demonstration areas, field
buildings, animal quarters, greenhouses, and other room
categories that are sufficiently specialized in their primary
activity or function to merit a unique room code.
General Use Facilities
Assembly rooms, exhibition space, food facilities, lounges,
merchandising facilities, recreational facilities, meeting rooms,
child and adult care rooms, and other facilities that are
characterized by a broader availability to faculty, students, staff,
or the public that are special use areas.
Computer facilities, shops, central storage areas, vehicle storage
areas, and central service space that provide centralized support
for the activities of a campus.
Health Care Facilities
Facilities used to provide patient care (human and animal).
Housing facilities for students, faculty, staff, and visitors to the
Inactive or unfinished areas, or areas in the process of
conversion, elevator and public restrooms, including:
Nonassignable space required for physical access to floors or
subdivisions of space within the building, whether directly
bounded by partitions or not.
Building Service Area:
Nonassignable spaces used to support its cleaning and public
Nonassignable spaces of a building designed to house
mechanical equipment and utility services, and shaft areas.
A two-digit code which identifies the particular classification of institutional mission
or objective to which a room's space is assigned.
Institutional "missions or objectives" in this classification structure fall under the broad categories
of Instruction, Research, Public Service, Academic Support, Student Service, Institutional
Administration, Physical Plant Operations, Independent Operations, and Unassigned space. Each
of these summary programs has several sub-program classifications. The term "program" in this
classification taxonomy does not refer to specific academic programs or disciplines.
Accessibility to the mobility-impaired
Accessible means that the room can be approached, entered, and used, from a position
outside of the building, by a mobility impaired person (e.g., in a wheelchair, or using a walker)
If the site and building are not accessible, i.e., there are barriers to approach
or entry such as lack of curb breaks in the area, steps to the building's entrance, or an entrance door
which cannot be operated by the mobility impaired, then no rooms in the building should be coded
as accessible. If the ground floor of a building is accessible, but no elevator is provided for
accessing upper or lower levels, only rooms on the ground floor may be classified as accessible.